Chenowith Water PUD

The Dalles, OR

Agenda and Minutes


Board meetings are usually held the 3rd Tuesday of each month 5:30 PM at the District office.

 

July 18, 2017

Posted on Aug 8, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

July 18, 2017

1. 5 :30 pm: Regular Board Meeting

2. Approval of June 20, 2017 Minutes and Consent Agenda

3. Public Comment- 5 minute time limit per person

4. Ben Beseda – Engineer Report

5. Financial Reports Discussion

6. Jeb Miller – District Manager Report

OLD BUSINESS: 

NEW BUSINESS: 

TRAINING SEMINARS & CLASSES: Brenton is still waiting for acceptance letter from the state.

BOARD MEMBER COMMENTS:

EXECUTIVE SESSION: ORS 192.660 (2)(A)(H)

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

July 18, 2017

 

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June 20, 2017

Posted on Aug 8, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

June 20, 2017

1. 5 :30 pm: Regular Board Meeting

2. Approval of May 16, 2017 Minutes and Consent Agenda

3. Public Comment- 5 minute time limit per person

4. Ben Beseda – Engineer Report

5. Financial Reports Discussion

6. Jeb Miller – District Manager Report

OLD BUSINESS: Acceptance of the 2017/2018 proposed Budget.

NEW BUSINESS: ODOT/Chenowith Water PUD Chenowith Creek Bridge crossing project.

TRAINING SEMINARS & CLASSES: Brenton Adams will be taking his Distribution 1 Test in the beginning of July.

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

June 20, 2017

Board meeting called to order at 5:30pm by Mike Elmore.

PRESENT: Mike Elmore, Marla Skroch, Ralph Bronwning, Jeb Miller, Ben Beseda and Tom Peachey.

APPROVAL OF MINUTES AND AGENDA: Minutes were approved as presented.

GUESTS: None

PUBLIC COMMENTS: None

ENGINEER OF RECORD REPORT: Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda. Meetings have been taking place regularly with full and partial agendas. At the May 18th meeting there discussion of proposed hotel at 2928 West 6th Street. This property is the next lot towards town on 6th Street from the Franz Bakery Outlet at 6th and Pomona. The property is currently owned Richco Investors but under contract to sell to the developer. Tenneson has started work on getting the project through the planning process.
  2. Georgia Vista Apartments: This is a two building of 10 units each apartment complex proposed on the west side of 10th Street across from Pomona Meadows. This project remains in final design. There will be pretty extensive grading. The developer is looking at options to reduce the construction cost.
  3. 6th and Snipes Street Hotel: No new news from last month. No timetables yet for resumption of work on site or building permit application. I have not had any recent contact with this developer.
  4. ODOT Old Highway 30 New Chenowith Creek Bridge Project: The project received only one bid which was well above the engineers estimate. ODOT is proceeding with award of the contract. The contractor is Wildish Standard Paving. Wildish is reputable and fully capable of completing the project. As an aside to the CWPUD work Tenneson will be providing staking and testing services to Wildish. The cost of the Chenowith Water PUD bid items was $124,085. This number is well in excess of our estimate (and already paid to ODOT) of $86,000. I was made aware of the cost  overrun very late in the award process. I expressed Chenowith’s displeasure with ODOT for not involving us sooner in the award process as we are a paying partner in the project. In any event we need to confirm that we will continue with the project at the additional cost. I think we need to swallow hard and continue. Today’s cost is still going to be better than future cost in an existing bridge.
  5. Future Projects: Met with District Manager and staff to discuss completed projects, needed system map set updates and future projects. I plan to perfect the list and review with the District Manager to prioritize.
  6. No other new projects have come up within the PUD.

FINANCIAL REPORTS: None

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report:

Jeb said that the unpaid bills list will start being in the board packets with copies of checks. Meter show has slowed down and flushing hydrants has taken priority. ISO will be here in August for their ten year inspection. Nathan Pope is going to the City of The Dalles. He gave his resignation on June 5, 2017 and his last day will be June 23, 2017. We will be looking for a CDL driver and certified water distribution operator. I will be seeking to fill these positions. We have been looking into upgrading the Master Plan and future projects. I met with Ben this week and we went over places that need to be fixed or upgraded. Jeb said that the 2016 CCR was finished and sent off to the state.

That concluded the District Manager’s report.

OLD BUSINESS: Jeb presented the final draft to the 2017/2018 Budget. Not much change in the last month to the budget. Mike Elmore asked if we envisioned hiring a QuickBooks account/resources person. Jeb stated that with help from contracted service he did not plan on hiring in the office.

With a motion by Marla Skroch and a second by Ralph Browning the 2017/2018 Budget was passed with 3 ayes and O nays.

NEW BUSINESS: Discussion about the Chenowith Creek bridge crossing. The Board has decision to go forth with the project. Marla Skroch has made a motion to go forward with the project and Ralph Browning seconded the motion. With 3 ayes and O nays the motion was passed to spend an extra $36,845.

Executive Session: None

TRAINING CLASSES AND SEMINARS: None

Board Comments: None

With no further business the motion was made by Ralph Browning and seconded by Marla Skroch to adjourn the meeting Jayes, O nays.

Submitted By: Jeb Miller, District Manager

Approved as to content at regular meeting held November . By: Mike Elmore, President Board of Director

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May 16, 2017

Posted on Aug 8, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

May 16, 2017

1. 5 :30 pm: Regular Board Meeting

2. Approval of April 18, 2017 Minutes and Consent Agenda

3. Public Comment- 5 minute time limit per person

4. Ben Beseda – Engineer Report

5. Financial Reports Discussion

6. Jeb Miller – District Manager Report

OLD BUSINESS:

NEW BUSINESS: Presentation of the 2017/2018 proposed Budget.

TRAINING SEMINARS & CLASSES: Brenton Adams will be taking his Distribution 1 Test in the beginning of June.

BOARD MEMBER COMMENTS:

EXECUTIVE SESSION: ORS 192.660 (2)(A)(H)

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

May 16, 2017

Board meeting called to order at 5:30pm by Mike Elmore.

PRESENT: Mike Elmore, Wendy Shoptaw, Rod Peterson, Marla Skroch, Jeb Miller, Ben Beseda and Tom Peachey.

APPROVAL OF MINUTES AND AGENDA: Minutes were approved as presented.

GUESTS: None

PUBLIC COMMENTS: None

ENGINEER OF RECORD REPORT: Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda. Meetings have been taking place regularly with full and partial agendas. At the meeting scheduled for this Thursday there will be discussion of proposed hotel at 2928 West 5th Street. This property is the next lot towards town on 5th Street from the Franz Bakery Outlet at 5th and Pomona. The property is currently owned Richco Investors.
  2. Georgia Vista Apartments: This is a two building of 10 units each apartment complex proposed on the west side of 10th Street across from Pomona Meadows. This development has received its planning approval from the city and is now in final design. The developer will go for permitting as soon as construction plans are complete. This will likely be a 1-1/2 or 2 inch service. The District Manager and I have been in discussion on SOC and connection fees.
  3. 6th and Snipes Street Hotel: No new news from last month. No time tables yet for resumption of work on site or building permit application.
  4. ODOT Old Highway 30 New Chenowith Creek Bridge Project: The project received only one bid which was well above the engineers estimate. ODOT is proceeding with award of the contract; the bidder was Wildish Standard Paving. ODOT has not informed us of the actual numbers for the bid items for which the District will be responsible. They did tell me the higher than anticipated costs were not on the Chenowith Creek Bridge component of the project. I will pass on the actual bid numbers as soon I have received them.
  5. No other new projects have come up within the PUD.

FINANCIAL REPORTS: None

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report:

Meter show is going pretty good, the guys have been installing meters in route one. We have scheduled Steve Clark from Neptune meters to come in on June 5th to set up the new meter reading equipment. With the new radios in the ground the guys are going to want to have them up and running. ISO will be coming around again in August. Jeb met with Bob Palmer, Dave Anderson, and Ray Johnson about getting prepared for the inspection. Jeb said he would have the hydrants flowed for the first time this year before the inspection was scheduled to be done.

Susie who is working with the Districts financials is working out great. She will have unpaid bills list and copies of checks from the bank for board packets for now on. She has also been teaching Haley QuickBooks and she is starting to pick it up. Jeb asked the Board if they would be willing to add Long Term Disability to our insurance plan. The Long Term Disability would add $15 dollars to each employee per month. The Board had no problem with adding Long Term Disability to our insurance package.

That concluded the District Manager’s report.

OLD BUSINESS: None.

NEW BUSINESS: Presentation of the 2017/2018 Budget.

Executive Session: Started Executive Session at 6:25 PM and ended at 6:35 PM.

TRAINING CLASSES AND SEMINARS: Brenton will be taking his Distribution 1 test in July.

Board Comments:

With no further business the motion was made by Rod Peterson and seconded by Wendy Shoptaw to adjourn the meeting 4 ayes, 0 nays. Submitted By: Jeb Miller, District Manager

Approved as to content at regular meeting held November . By : Mike Elmore, President Board of Director

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April 18, 2017

Posted on Aug 8, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

April 18, 2017

1. 5 :30 pm: Regular Board Meeting

2. Approval of March 21, 2017 Minutes and Consent Agenda

3. Public Comment- 5 minute time limit per person

4. Ben Beseda – Engineer Report

5. Financial Reports Discussion

6. Jeb Miller – District Manager Report

OLD BUSINESS:

NEW BUSINESS:

TRAINING SEMINARS & CLASSES: Jeb and Nathan went to PNW A WW A conference in Pendleton. Brenton Adams will be taking his Water Distribution Test in June, and will take a short school provided by OA WU in Salem.

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

April 18, 2017

Board meeting called to order at 5:30pm by Mike Elmore.

PRESENT: Mike Elmore, Ralph Browning, Rod Peterson, Marla Skroch, Jeb Miller, Ben Beseda and Tom Peachey.

APPROVAL OF MINUTES AND AGENDA: Minutes were approved as presented.

GUESTS: None

PUBLIC COMMENTS: None

ENGINEER OF RECORD REPORT: Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda. Meetings have been taking place regularly with full and partial agendas.
  2. Georgia Vista Apartments: This is a two building of 10 units each apartment complex proposed on the west side of 10th Street across from Pomona Meadows. This development is in the planning review process with the city. I anticipate the developer will want to move rapidly to permitting for construction following the city approval. This will likely be a t least a two inch service.
  3. 6th and Snipes Street Hotel: No new news from last month. The owner is continuing to work on construction bids. No timetables yet for resumption of work on site or building permit application.
  4. ODOT Old Highway 30 New Chenowith Creek Bridge Project: This project is out to bid with the bid opening scheduled for this Thursday, April 20th. I have not received any questions from contractors yet on the PUD portion of the work.
  5. No other new projects have come up within the PUD.

FINANCIAL REPORTS: Mike Elmore made the comment that water sales were down. Jeb mentioned that due to the winter and wet spring no one has been using the water. Mike also asked about credit card reconciliation sheet. That was the credit card usage for the month. The question came up about the Audit. Mike had some concerns about the comments made from Friend and Reagan. Jeb said he could contact Nate Reagan and have the questions answered if need be. Mike also asked if we needed to get someone in to run the quick books. Jeb said he had Susie coming in to run the show. Tom Peachey suggested we get ahold of Mid-Columbia Council of Governments.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report:

Haley has been in three months through Barret Business Services. The District will be bringing her on as of April 17, 2017. Jeb said he would be putting her on a three month probation period. After that the District would bring her on as a full time employee. Valves have been completed and the guy are starting to put meters in the ground. Jeb said he will be contacting Neptune soon and gets the ball rolling to get the new radio reads set up. Once that starts each field guy will meter read on their own. This will speed up the meter reading process and hopefully be able to read and send bill out the same day.

Jeb mentioned that the $87,280.00 for the Bridge crossing had been sent off.

That concluded the District Manager’s report.

OLD BUSINESS: None.

NEW BUSINESS: None.

TRAINING CLASSES AND SEMINARS: Nathan and Jeb went to the PNWAWWA conference and they enjoyed it. The completed there cross connection update. Brenton is signed up for short school and going to attempt his Distribution 1 test.

Board Comments: Marla wanted to let Jeb know that the board was just concerned that the financials where being taken care of.

With no further business the motion was made by Rod Peterson and seconded by Marla Skroch to adjourn the meeting 4 ayes, 0 nays. Submitted By: Jeb Miller, District Manager

Approved as to content at regular meeting held November . By: Mike Elmore, President Board of Director

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March 21, 2017

Posted on Jul 13, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

March 21, 2017

1. 5 :30 pm: Regular Board Meeting

2. Approval of February 16, 2017 Minutes and Consent Agenda

3. Public Comment- 5 minute time limit per person

4. Ben Beseda – Engineer Report

5. Financial Reports Discussion

6. Jeb Miller – District Manager Report

OLD BUSINESS:

NEW BUSINESS: ODOT has sent us a bill for $82,280.00 for bridge project. SWEARING IN OF NEW BOARD MEMBER, Wendy Shoptaw.

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

March 21, 2017

Board meeting called to order at 5:30pm by Mike Elmore. 

 

PRESENT: 

Mike Elmore, Ralph Browning, Rod Peterson, Marla Skroch, Wendy Shoptaw, Jeb Miller, Ben Beseda and Tom Peachey.

 

APPROVAL OF MINUTES AND AGENDA:

Minutes were approved as presented.

 Swearing in of New Board Member: Wendy Shoptaw was sworn in as a new board member.

 GUESTS: None 

 PUBLIC COMMENTS: None

 ENGINEER OF RECORD REPORT:

Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda.

    Meetings have been taking place regularly with full and partial agendas.

  1. 6th and Snipes Street Hotel: No new news from last month. The owner is working on construction bids.  No timetables yet for resumption of work on site or building permit application.
  2. ODOT Old Highway 30 New Chenowith Creek Bridge Project: The design plans and specifications have been completed and submitted in final form to ODOT. The project is set to advertise for bids on March 30th with bid opening on April 20th.  ODOT has cautioned us to not answer any questions from bidders.  The bidders need to go to ODOT who will then come to us if needed.  Motion was made to have Jeb Spend $87,280.00 on the project.  Motion made by Marla Skroch and seconded by Rod Peterson.
  3. No other new projects have come up within the PUD.

 

FINANCIAL REPORTS: 

Marla was concerned that the budget numbers were way off considering the timing of the year.  Jeb explained that the line items were off due to were purchases have been placed.

 

DISTRICT MANAGER’S REPORT:

Jeb Miller presented his District Manager’s Report:

 

Pat Ashmore got ahold of the District and has Wheeler communication installing a radio antenna on the fire pump building.  Jeb told Pat to give him a heads up when they wanted to do the install.  Tom Peachey suggested that we write up a letter of agreement from the City.  Tom said he would take on getting ahold of the City. 

 

Jeb presented a presentation to the Board with graphs and pictures of valve turning.

 

Jeb said the meter replacement show is going to be starting this next month.

 

That concluded the District Manager’s report. 

 

 

OLD BUSINESS:  None.

 

NEW BUSINESS:  None.

 

 

TRAINING CLASSES AND SEMINARS:

 

Brenton Adams didn’t pass his Water 1 test and will be taking it again. 

 

 

Board Comments:  None.

 

 

With no further business the motion was made by Marla Skroch and seconded by Wendy Shoptaw to adjourn the meeting 4 ayes, 0 nays.

 

Submitted By: Jeb Miller, District Manager

 

Approved as to content at regular meeting held November .

 

By: Mike Elmore, President Board of Director

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February 16, 2017

Posted on Jul 13, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

February 16, 2017

  1. 5:30 pm:  Regular Board Meeting
  2. Approval of  January 17, 2017 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Ben Beseda – Engineer Report
  5. Financial Reports Discussion
  6. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:

SWEARING IN OF NEW BOARD MEMBER, Wendy Shoptaw.

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

EXECUTIVE SESSION:  ORS 192.660 (2)(A)(H)

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

February 16, 2017

Board meeting called to order at 5:31 pm by Mike Elmore.

PRESENT: Mike Elmore, Ralph Browning, Rod Peterson, Marla Skroch, Wendy Shoptaw, Jeb Miller, Ben Beseda and Andrew Myers.

APPROVAL OF MINUTES AND AGENDA: Minutes were approved as presented. GUESTS: None

PUBLIC COMMENTS: None

ENGINEER OF RECORD REPORT: Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda. Meetings have been taking place regularly with full and partial agendas.
  2. 6th and Snipes Street Hotel: The owner is working on construction bids. No timetables yet for resumption of work on site or building permit application.
  3. ODOT Old Highway 30 New Chenowith Creek Bridge Project: The design plans and specifications have been completed and submitted in final form to ODOT. Tenneson’ s work on this is completed until the bid period starts. The project is set to advertise in mid-April. Our final engineers estimate was $88,782 up slightly from our previous estimate of $87,280. ODOT will make a final review of this number prior to invoicing the PUD for the anticipated work. There is potential for the final estimate to float up and down. Final cost will be per the low bid received.
  4. No other new projects have come up within the PUD.

FINANCIAL REPORTS: No comments.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report: Contact from The Dalles City Police and wanted to know if they could use our reservoir sites for radio antenna’s to better the communication on the West side of The Dalles. Jeb told them he would bring it up to the Board and get back to them with some answers. The new meters had arrived on February 16, 2017. Jeb said he would be getting the crew prepared for meter installation. Right now the crew is turning valves and waiting for the weather to clear up.

That concluded the District Manager’s report.

OLD BUSINESS: None.

NEW BUSINESS: Waiting to swear in Wendy Shoptaw for the next on March 21, 2017.

TRAINING CLASSES AND SEMINARS: Ralph Browning attended the Annual SDAO Conference and really enjoyed it. Brenton Adams didn’t pass his Water 1 test and will be taking it again. Jeb said that no one will be attending Sunriver for the Annual OAWU conference.

EXECUTIVE SESSION: Spencer sent a letter to Patsy Busicks attorney and we haven’t heard anything back yet. The District will wait to hear back the response.

Board Comments: None.

With no further business the motion was made by Marla Skroch and seconded by Wendy Shoptaw to adjourn the meeting 4 ayes, 0 nays. Submitted By: Jeb Miller, District Manager

Approved as to content at regular meeting held November . By: Mike Elmore, President Board of Director

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January 17, 2017

Posted on Jul 13, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

January 17, 2017

  1. 5:30 pm:  Regular Board Meeting
  2. Approval of  December 20, 2016 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Ben Beseda – Engineer Report
  5. Financial Reports Discussion
  6. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:

SWEARING IN OF NEW BOARD MEMBERS.

ACCEPTANCE OF METER BID PROPOSAL.

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

 

 

Minutes

PUD BOARD MEETING MINUTES

January 17, 2017

Board meeting called to order at 5:31pm by Mike Elmore.

PRESENT: Mike Elmore, Ralph Browning, Rod Peterson, Marla Skroch, Jeb Miller, Ben Beseda and Tom Peachey.

Swearing in of New Members for Ralph Browning and Marla Skroch.

APPROVAL OF MINUTES AND AGENDA: Minutes were approved as presented.

GUESTS: Haley Weiler

PUBLIC COMMENTS: Haley announced that she was happy to be at Chenowith Water PUD.

ENGINEER OF RECORD REPORT: Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda. Meetings have been sporadic due to weather and holidays.
  2. Richman Elberta Street Partitions: Two partitions were recorded in 2016. Four additional partition applications are anticipated to follow shortly in 2017. This will in total create about 10 lots of about 8,000 SF in size, five on 14th and five on 15th The owner will then likely extend each street about 25 feet. This work will include water mainline extensions.
  3. 6th and Snipes Street Hotel: The owner is working on construction bids. No timetables yet for resumption of work on site or building permit application.
  4. ODOT Old Highway 30 New Chenowith Creek Bridge Project: The water system design is essentially complete to ODOT plan norms. We are now working on the specifications. We have received the Add-Work agreement from ODOT. This has been reviewed by Mr. Peachey and will designed and returned to ODOT shortly. The current estimated construction cost is $87,280. This is very close to what we previously had for a budget number. Now we just hope for good bids.
  5. No other new projects have come up within the PUD.

 

FINANCIAL REPORT No comment

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report:

Jeb mentioned that he was interested in looking at the connection fee account and what the money was for. Tom Peachey said that we would look into the account and see if the District could transfer the money to general. When a customer sets up a brand new account they pay a total of $4760.0.0 That total is broke down into SOC amount which is $3100.00, set up fee which can be $1500.00 or $500.00 depending on if the service line has already been installed . This amount of money has its own account and Jeb stated that he has never really understood why the District has a connection fee account. The other $160.00 is deposit and office set up fee. Tom and Jeb said they would look into being able to cancel this account and just put money into the general funds.

Northwest Hydrotec arrived to go over our cla valves. The District has ¼ of the valves maintained each year.

Jeb said Haley is working out great. She is a much needed asset to the District.

Angie Wilson will be taking a job at The City of The Dalles. She has been coming in and doing the quick books side of the office and will not be able to help out any more. Jeb said that he was looking into hiring a part time person that knows quick books. Getting that position filled will allow the office to start running smooth again.

Meter reads will be estimated for the month of February. The District also estimated for the month of January, so Jeb said he was going to estimate at a 60% read rate. Which means the estimate will be judged by February 2016 at 60%. Jeb said if we estimated at 100% of 2016’s reads there would be a lot of over reads which would make it a mess for the month of March.

That concluded the District Manager’s report.

OLD BUSINESS: None.

NEW BUSINESS: Jeb announced that the meter bids had arrived and HD Supply had won the bid. The total was $119,562.50 for the first year, $114,412.50 for the second year, and 121,287.50 for the third year. The total for the whole replacement would be$355,262.50. Tom Peachey said we want to make sure that the one year bid was the only purchase we made so we don ‘t break the purchasing rule and to resend bid out next year for the second portion of the replacement program. Jeb said that the $119,562.50 would be the only purchase this year.

With a motion by Marla Skroch to accept the $119,562.50 for the first round of meters and seconded by Rod Peterson the first year of meters was passed.

TRAINING CLASSES AND SEMINARS: Brenton has classes for taking his Distribution 1 test which is scheduled for February 1, 2017.

Board Comments: None.

With no further business the motion was made by Marla Skroch and seconded by Tom Ashmore to adjourn the meeting 3 ayes, 0 nays. Approved as to content at regular meeting held November 15, 2016.

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December 20, 2016

Posted on Jul 10, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

December 20, 2016

  1. 5:30 pm:  Regular Board Meeting
  2. Approval of  November 22, 2016 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Ben Beseda – Engineer Report
  5. Financial Reports Discussion
  6. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

EXECUTIVE SESSION:  ORS 192.660(2)(i)

ADJOURNMENT:

 

Minutes

PUD BOARD MEETING MINUTES

December 20, 2016

Board Meeting called to order at 5:30 PM by Mike Elmore.

 

Present:

Mike Elmore, Wendy Shoptaw, Marla Skroch, Tom Ashmore, Jeb Miller, Ben Beseda and Tom Peachey.

 

Approval of Minutes and Agenda:  Minutes were approved as presented, needed to add Rod Peterson as present at the last meeting.

 

Guests:

Ralph Browning

 

Public Comment:

None

 

Engineer of Record Report:

Discussion Items:

  • City Site Team Meeting: No PUD Projects were on the last meeting agenda. There have been routinely several items on the agenda for each biweekly meeting.
  • 2016 Projects: Asbuilts for 8th and 9th Street Project complete.
  • Richman Elberta Street Partitions: Two partitions will be recorded in 2016. Two additional to immediately follow in 2017.
  • 6th and Snipes Street Hotel: On hold due to cost concerns of the developer.
  • ODOT Old Highway 30 New Chenowith Creek Bridge Project: We have received project data files from ODOT. We are nearing completion of the design and will next move into specifications and development of the waterline related bid items. Meeting tomorrow for utility coordination. Final delivery package due January 6th including plans, specifications bid items and final cost estimate.
  • No other new projects have come up within the PUD.

 

 

Financial Report:

Marla commented that operational expense was at 60% and she was concerned that we have used to much with the time frame of the fiscal year.  Jeb said he was going to clean up the line items and see where the district was at after everything was cleaned. 

 

District Managers Report:

Jeb presented the certificate of elections to the Board.   He asked if the office should keep the certificates in a safe place and Tom Peachey said yes. 

 

Jeb said the meter packs were coming in and the dead line was January 30th

 

The crew asked if we could run estimates for meter reads.  Jeb said he would run estimates if the snow didn’t disappear.  The District has run estimates in the past.

 

That concluded the District Manager’s report.

 

Old Business: None

 

New Business: None

 

Training Classes and Seminars:

SDAO yearly conference will be in February.  Wendy and Ralph talked about going. 

 

Executive Session:

Meeting went into executive session at 5:25 and got out at 5:55. 

 

Board Comments:

Tom Ashmore made a motion to approve a pay raise for the manager to $78,000 per year, and it was seconded by Wendy Shoptaw.  Motion was approved by 3 ayes, 0 nays.

 

Mike Elmore thanked Tom Ashmore for being a board member for so many years.  

 

With no further business the motion was made by Marla Skroch and seconded by Wendy Shoptaw to adjourn the meeting 3 ayes, 0 nays. 

 

 

Submitted By: ________________________________________

                                Jeb Miller, District Manager

 

Approved as to content at regular meeting held September 20, 2016

 

By: _________________________________________________

         Mike Elmore, President Board of Director

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November 22, 2016

Posted on Jul 10, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

November 22, 2016

  1. 5:30 pm:  Regular Board Meeting
  2. Approval of October 18, 2016 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Ben Beseda – Engineer Report
  5. Financial Reports Discussion
  6. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:  Proposal for Purchase of New Meters

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

EXECUTIVE SESSION:  ORS 192.660(2)(i)

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

November 22, 2016

Board Meeting called to order at 5:30 PM by Mike Elmore.

 

Present:

Mike Elmore, Wendy Shoptaw, Marla Skroch, Rod Peterson, Jeb Miller, Ben Beseda and Tom Peachey.

 

Approval of Minutes and Agenda:  Minutes were approved as presented.

 

Guests:

None

 

Public Comment:

None

 

Engineer of Record Report:

Discussion Items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda.  There have been routinely several items on the agenda for each biweekly meeting.  There is a partition on 10th Street moving forward with the planning office.  The November 3rd meeting will have two partitions for Lorne Richman for his Elberta Street properties.  Both of the landowners for these partitions plan to complete additional partitions next year.  An RV park in the Home Depot vicinity was discussed about a month ago.  No formal land use application has been made on it yet.
  2. 2016 Projects: Asbuilts for 8th and 9th Street project nearing completion.
  3. 6th and Snipes Street Hotel: Tenneson has finalized the site layout, utility, grading and erosion control plans and provided to the landowner to review.  The water meter size will be 2’’.  I still need to work with the manager to verify the SDC the project will need to pay.
  4. ODOT Old Highway 30 New Chenowith Creek Bridge Project: We have received project data files from ODOT.  ODOT works in a different software platform than private industry.  We are having a difficult time getting our design work going.  I am still waiting for their “Add-Work” agreement to formalize the PUD participation in the project.
  5. Georgia Vista Apartments: This proposal is for two buildings of 10 units each across 10th street from Pomona Meadows.  We are working on the preliminary site plan and city land use process application.  I expect the application to be submitted to the city prior to the end of the year.
  6. No other new projects have come up within the PUD.

 

 

 

Financial Report:  

Mike Elmore asked about the financials from the October meeting and wondered if the District has got a handle on the reconciling of the accounts.  Jeb mentioned that he has hired a book keeper to come in and clean everything up.  Angie Wilson is the hire through contracted services and guarantees that she can help Chenowith Water out.  Jeb said by the next meeting the Board Packets will have all reconcile sheets and budget vs. actual.  Jeb also mentioned that he plans on having Angie take over the books in the future.

 

Jeb mentioned that the audit paperwork has been delivered to Nate Regan.  The paper work had been done and was sitting under a desk in the office.  

 

District Managers Report:

Jeb talked about the operations summary report.  He said he ran some reports for prior years and came up with lower percentages. 

2013- 7.14%

2014- 6.3%

2015- 2.15%

2016- 9.87%

Jeb ran the numbers from the bill edit lists and found that the operations summary report was off by million three.  He said he was going to keep up on those numbers for future months to come.  Mike ran some numbers and found that the 999 reads were in the fifty percent range.  That means when a customer doesn’t roll over on the 1000 gallons the water is unaccounted for.  Mike feels that a good number to consider monthly is 50% of customers are not rolling over.  Also, Mike mentioned the accuracy of our meters.  If the meters are only 97.5 percent accurate that is a number to take into consideration.  With that being said if you add in the 699,000 and the accuracy in loss you come up with a 600,000 gallon loss.  Jeb will keep up on these numbers and get ready to start replacing meters.

 

Jeb presented the invitation to bid for the meter replacement program.  He found three vendors to send the packets to. So the District is following the bid process like it’s supposed to.  The dead line for the bid packets form the three vendors is December 31, 2016.  Jeb said he would sent out the bid packets on November 23, 2016.

 

Jeb presented the PowerPoint presentation showing the charts and graphs of water sold, revenue, water loss, revenue from unaccounted for water and totals for yearly water loss.

 

That concluded the District Manager’s report.

 

Old Business: None

 

New Business: None

 

 

Training Classes and Seminars:

Brenton Adams was accepted to take the State Water Distribution exam.

 

Board Comments: None

 

 

With no further business the motion was made by Marla Skroch and seconded by Rod Peterson to adjourn the meeting 3 ayes, 0 nays. 

 

 

 

 

Submitted By: ________________________________________

                                Jeb Miller, District Manager

 

Approved as to content at regular meeting held September 20, 2016

 

By: _________________________________________________

         Mike Elmore, President Board of Director

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October 18, 2016

Posted on Jul 10, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

October 18, 2016

  1. 5:30 pm:  Regular Board Meeting
  2. Approval of September 20, 2016 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Ben Beseda – Engineer Report
  5. Financial Reports Discussion
  6. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:

TRAINING SEMINARS & CLASSES:

OPUDA Annual Conference October 26-27, 2016

Brenton Adams:  Distribution Water 1 Course

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

October 18, 2016

Board meeting called to order at 5:31pm by Mike Elmore. 

 

PRESENT: 

Mike Elmore, Wendy Shoptaw, Tom Ashmore, Marla Skroch, Jeb Miller, Ben Beseda and Tom Peachey.

 

APPROVAL OF MINUTES AND AGENDA:

Minutes were approved as presented.

 

GUESTS: 

Ralph Browning

 

PUBLIC COMMENTS:

Ralph said that he was pleased with Chenowith Water and will be happy to serve as a Board Member.

 

ENGINEER OF RECORD REPORT:

Discussion items:

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda.  There have been routinely several items on the agenda for each biweekly meeting.  There is a partition on 10th Street moving forward with the planning office.  The November 3rd meeting will have two partitions for Lorne Richman for his Elberta Street properties.  Both of the landowners for these partitions plan to complete additional partitions next year.  An RV park I the Home Depot vicinity was discussed about a month ago.  No formal land use application has been made on it yet. 

 

  1. 2016 Projects: Need to finish asbuilts.

 

  1. 6th and Snipes Street Hotel: Tenneson has finalized the site layout, utility, grading and erosion control plans and provided to the landowner to review.  The water meter size will be a 2”.  I still need to work with the manager to verify the SDC the project will need to pay. 

 

  1. ODOT Old Highway 30 New Chenowith Creek Bridge Project: We have received project data files from ODOT and can proceed with the water line design at any time.  I am still waiting for their “Add-Work” agreement to formalize the PUD participation in the project.

 

  1. Linda Heath RV Park: This is a 10 space RV Park proposed at 3821 W 10th Street.  The property is on the east side of 10th Street just before crossing Chenowith Creek.  This proposal was heard and approved by the City Planning Commission at its August meeting.  Ben has not had any discussions with the landowner related water needs for the park or fire protection.  Ben relieves they are in the permitting stage with MCBCS. 

 

  1. Georgia Vista Apartments: This proposal is for two buildings of 10 units each across 10th Street from Pomona Meadows.  This project has not yet applied for formal land use review with the City. No status change from last month. 

 

  1. No other new projects have come up within the PUD.

 

 

FINANCIAL REPORTS: 

Marla was pleased that the percentages were changed on the budget vs. actual.  Jeb explained that the retirement line item was changed due to the employee’s contribution being entered in as well as employer contribution.  The employee’s contribution is under salaries and wages.  Mike Elmore had the question on where the budget vs. actual by monthly sheets were at.  Jeb told the Board that he was trying to simplify the Board packets and left that out.  Mike said he would like to keep seeing that document in future Board packets. 

Mike also had the question about unpaid bills and why we had paid Two Dogs Plumbing $1,067.00.  Jeb explained that Ron Hageman came in to pay SDC charges for the old recruiting complex in between Coastal Farm and K-Mart.  Ron requested the installation of a 1 ½” meter.  He stated that he would be removing the existing ¾” meter in replacement with the upgraded 1 ½” meter.  Ron paid an extra $9,300.00 for the upgrade and Jeb told him the crew would install the meter as soon as it arrived.  Once the crew got out to the job site they noticed that they were dealing with a 1 ½” copper line.  The Chenowith crew has never dealt with copper line so we called in Two Dogs Plumbing for a quick soldering.  They needed to order parts for the job so we were waiting for them.  Once the parts got here they realized that the copper line was actually a 2” copper line.  So that postponed the job until the 2” parts got here.  The price of the job was for $1,067.00 once they had finished.  Jeb said in the long run the Chenowith crew could have just installed dresser couplings and completed the project in-house.  Tom Ashmore told Wendy that since she was the treasurer she needed to be getting cleared checks sheets so she can cross reference with the unpaid bills list.  Jeb said he would make sure she started receiving the cleared checks list. 

 

DISTRICT MANAGER’S REPORT:

Jeb Miller presented his District Manager’s Report:

 

Jeb stated the office operation was running very smooth and he was feeling more and more comfortable with being able to run the office. 

 

Jeb mentioned that the credit card charges for the month of September were up to $607.37 for just one month.  He was not sure if the Board wanted to start charging the customers to use their cards.

 

ProKarma has now started taking over the Wasco County School District’s bills.  ProKarma is a billing company that will pay bills for their customers and since they have taken over, the School District has not missed a payment.

 

Mathers and Sons have determined that the motor was bad.  So they pulled the well and replaced the motor.  Once they went to do startup they found that the soft starter had gone bad, so Jeb told Mike to pull the trigger on a new soft starter.  Jeb said that they already had a new panel dropped off and it was scheduled for Thursday October 20th to be installed.  Once the new starter is installed, Mike will come back down for startup.  Mike told Jeb he should look into installing a surge protector on the new starter.  Jeb said he would give Coburn Electric a call and get a surge protector ordered. 

 

Jeb presented a meter replacement cost for Neptune meters.  The initial cost of the meter program was for 155 meters, 1 new nomad hand held for reading, belt clip receiver, charging cradle for the hand held, and 3 year software maintenance which would cost under the 35K for the first year.  Jeb said that Neptune has installed a usage report module that tracks the usage from each meter.  Jeb explained that he ran the numbers through an excel program and he found that the numbers in the Neptune program were very similar to the numbers ran on the operation summary report through CUSI.  The theory there was getting actual reads from the meters before they were exported to CUSI, but the theory didn’t pan out.  Mike suggested we come up with methodologies that reflect where our known unaccounted for water. 

 

Jeb presented the PowerPoint presentation showing the charts and graphs of water sold, revenue, water loss, LGIP total balances.  Also included Jeb had graphs on the elementary school and Oakwood Estates water usage for the past years and current month of September.  He said he had been tracking water usage on a monthly base to determine water loss.  The next graph for next month’s Board meeting Jeb said he would have the information on Westside Village Apartments.  Jeb said he would work on this after meter reads were done the next month.  Mike Elmore had the suggestion that we really look into the whole meter replacement and have a request for bid proposal by the next meeting.  Tom Peachey said we should keep the purchase under $150,000 due to bidding purposes. 

Jeb mentioned that the hydrant flushing has been complete for the year and the next thing the guys will be doing is cleaning up meter boxes getting ready for meter replacement program. 

 

Jeb brought to the Board that he has been Manager for three years on October 8, 2016.  Tom Ashmore suggested Jeb do an evaluation and there be an executive session at the November 15th meeting. 

 

That concluded the District Manager’s report. 

 

OLD BUSINESS:  None.

 

NEW BUSINESS:  None.

 

TRAINING CLASSES AND SEMINARS:

Brenton has applied for his Distribution Water 1 exam and we are waiting the results. 

OPUDA conference in Newport on October 16th through the 27th has been cancelled for Jeb. 

 

Board Comments:  None.

 

With no further business the motion was made by Marla Skroch and seconded by Tom Ashmore to adjourn the meeting 3 ayes, 0 nays.

 

 

 

 

 

Submitted By: _____________________________________________

                          Jeb Miller, District Manager

 

 

Approved as to content at regular meeting held November 15, 2016.

 

By: _______________________________________________________

   Mike Elmore, President Board of Director

Downloadable PDF’s

AgendaMinutes

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September 20, 2016

Posted on Jul 10, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

September 20, 2016

    1. :30 pm:  Regular Board Meeting
    2. Approval of August 16, 2016 Minutes and Consent Agenda
    3. Public Comment – 5 minute time limit per person
    4. Ben Beseda – Engineer Report
    5. Financial Reports Discussion
    6. Jeb Miller –District Manager Report

     

    OLD BUSINESS:

    NEW BUSINESS:

    TRAINING SEMINARS & CLASSES:

    Brenton will be applying for his Distribution 1 test.

    OPUDA Annual Conference will be in Newport, Oregon on October 26-27, 2016 and Jeb has always attended the Conference.

    BOARD MEMBER COMMENTS:

    ADJOURNMENT

Minutes

PUD BOARD MEETING MINUTES

September 20, 2016

Board meeting called to order at 5:31pm by Mike Elmore. 

 

PRESENT: 

Mike Elmore, Rod Peterson, Tom Ashmore, Marla Skroch, Jeb Miller, Ben Beseda and Tom Peachey.

 

APPROVAL OF MINUTES AND AGENDA:

Minutes were approved as presented.

 

GUESTS: 

None.

 

PUBLIC COMMENTS:

None.

 

ENGINEER OF RECORD REPORT:

Discussion items:

 

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda.  The most recent had several projects outside of the PUD service area.  The upcoming meeting Thursday the 22nd has several projects within the PUD, being an RV park in the Home Depot vicinity and a partition on 10th St.

 

  1. 2016 Projects: Brief discussion with Manager on 9th Street asbuilts and scheduling of a meeting to discuss system mapping updates and future projects.  Ben provided Manager and Pump Supplier elevation data for new pump sizing at LC Well 3. 

 

  1. 6th and Snipes Street Hotel: Tenneson is continuing work to finalize the site layout, utility, grading and erosion control plans.  The water meter size will be 2”.  Ben still needs to work with the Manager to verify the SDC the project will need to pay. 

 

  1. ODOT Old Highway 30 New Chenowith Creek Bridge Project: We have received formal acknowledgement from ODOT about project involvement and schedule.  No Add-Work agreement from ODOT yet.  The ball is in ODOT’s court at this time.

 

  1. Linda Heath RV Park: This is a 10 space RV Park proposed at 3821 W 10th Street.  The property is on the east side of 10th Street just before crossisng Chenowith Creek.  This proposal was heard and approved by the City Planning Commission at its August meeting.  Ben has not had any discussions with the landowner related water needs for the park or fire protection.  Ben assumes they are moving to final design and plan review.

 

  1. Georgia Vista Apartments: This proposal is for two buildings of 10 units each across 10th Street from Pomona Meadows.  This project has not yet applied for formal land use review with the City. No status change from lst month. 

 

  1. No other new projects have come up within the PUD.

 

 

FINANCIAL REPORT: 

Marla had questions about profit and loss.  She suggested that we look into our line items for this Fiscal Year and why we have already reached 25% in retirement.  Jeb said he would look into what is going on and get back to them at the next meeting.  Mike Elmore had a question about the Wells Fargo and bill for escrow agent fee.  Jeb explained that it was for the debt service for Lower Chenowith.  Mike also commented that he didn’t receive financials in his Board Packet.  Jeb told Mike he would forward them to him the next day.

 

DISTRICT MANAGER’S REPORT:

Jeb Miller presented his District Manager’s Report:

 

Question came up about the Board members applying for elections.  Wendy said she forgot to do it and what her options were to get it done.  Tom Peachey said he would get back to us with all the information. 

 

Jeb talked about the Lower Chenowith debt service and explained to the Board that we have two more years of paying on that and the District will be done.  With the completion of Lockwood Streeet the whole Lower Chenowith area will be upgraded and new.  Jeb said it will be nice to make the last payment for Lower Chenowith and have a whole new system instead of having to pay for upgrades after payh off.  Mike with Mathers and Sons contacted Jeb and told him there was no way to upgrade the pump size due to the well casing size so the booster pump at Sunflower and Lockwood wouled havre to stay in the ground.

 

Steve Long came into the office and requested that Chenowith Water PUD contact the Wasco County Planning Department to complain about his neighbor having a gentleman living on the property.  He said the neighbor has no bathroom facilities and continues to use the property.  The Board was not for the District getting involved over a neighbor war and told Jeb to not proceed with Steve’s request.  Jeb said he would drop the matter and not do anything about it.

 

Best Practices is done and the District has received the 10% discount. 

 

Jeb suggested that the District pay for the roofs to be finished at Well #4.  The well building, I&M building and the old office building need completed.  Mike Elmore suggested that we throw in the Well #3 building at Pomona as well making it match the aeration basin.  Jeb said he would get bids on the projects and get the ball rolling.

 

Jeb presented the PowerPoint presentation showing the charts and graphs of water sold, revenue, water loss, revenue from unaccounted for water and totals for yearly water loss.  Also included, Jeb had graphs on the Elementary School and Oakwood Estates water usage for the past years and current month of August.  He said he had been tracking water usage on a monthly basis to determine water loss.  Jeb got ahold of Neptune and they installed a module on the Neptune Program that can produce an Excel spreadsheet.  This would give accurate numbers on how much water was used from read date to read date at 1000 gallon intervals.,  Jeb said he would work on this after meter reads were done the next month.  Mike Elmore had the suggestion that we really look into the whole meter replacement program and shorten up the five year plan.  Jeb said he would get numbers on the cost for the whole system replacement and have them for the next meeting.  Tom Peachey said we should keep the purchase under $150,000 due to bidding purposes. 

 

Jeb said office operations are going very well. 

 

That concluded the District Manager’s report. 

 

OLD BUSINESS:  None.

 

NEW BUSINESS:  None.

 

TRAINING CLASSES AND SEMINARS:

Brenton will be applying for his Distribution Water 1 test. 

OPUDA conference will be attended by Jeb this year in Newport on October 26-27, 2016. 

 

Board Comments:

Rod Peterson gave the guys praise for helping with his water leak and quick response to the fire he had. 

 

With no further business the motion was made by Marla Skroch and seconded by Rod Peterson to adjourn the meeting 4 ayes, 0 nays.

 

 

 

 

 

Submitted By: _____________________________________________

                          Jeb Miller, District Manager

 

 

Approved as to content at regular meeting held October 18, 2016.

 

By: _______________________________________________________

   Mike Elmore, President Board of Director

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AgendaMinutes

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August 16, 2016

Posted on Jul 10, 2017 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

August 16, 2016

  1. 5:30 pm:  Regular Board Meeting
  2. Approval of July 19, 2016 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Ben Beseda – Engineer Report
  5. Financial Reports Discussion
  6. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:

TRAINING SEMINARS & CLASSES:

Bill VanEk attending OAWU Summer Classic August 22-26, 2016

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

August 16, 2016

Board meeting called to order at 5:31pm by Mike Elmore. 

 

PRESENT: 

Mike Elmore, Rod Peterson, Tom Ashmore, Marla Skroch, Jeb Miller, Ben Beseda and Tom Peachey.

 

APPROVAL OF MINUTES AND AGENDA:

Minutes were approved as presented.

 

GUESTS: 

None.

 

PUBLIC COMMENTS:

None.

 

Mike Elmore suggested we change the agenda and talk about what Jeb has found with the Operations Summary.  Jeb explained to the Board that the Operations Summary is date driven and by running the program with the right dates would cover our unaccounted for water.  Jeb said he would look into this further with the next month to come and try to run past numbers for prior months. 

 

ENGINEER OF RECORD REPORT:

Ben Beseda presented his Engineer of Record report.

 

  1. City Site Team Meeting: No PUD Projects were on the last meeting agenda.  The most recent had several projects outside of the PUD service area. 

 

  1. 2016 Projects: Brief discussion with Manager on 9th Street completion.  TEC staff engineer to meet with Jeb to review asbuilts for 9th Street.  We will complete asbuilt plans when both 8th and 9th Streets are complete.

 

  1. 6th and Snipes Street Hotel: The City has issued the formal land use approval for the project.  Tenneson is working with to finalize the site layout, utility, grading and erosion control plans.  The water meter size will be 2”.  I will work with the Manager to verify the SDC the project will need to pay.

 

  1. ODOT Old Highway 30 New Chenowith Creek Bridge Project: I have provided a cost estimate to ODOT for the Chenowith Water portion of the project.  The estimate cost is $87,200.  I also anticipate something o the order of 10% of the construction cost for Tenneson design work.  The PUD via Tenneson will provide the plans sheets necessary for the waterline construction within ODOT’s overall plan set.  I met Monday with ODOT and City of The Dalles engineering staff to review here the PUD waterline will be located within the new bridge structure.  The City has pressure sanitary sewer lines which also be suspended from the bridge.  I have not yet received a copy of the ”Add Work Agreement” from ODOT.  The planned construction window for this project is July ’15-August 1, 2017. 

 

  1. Linda Heath RV Park: This is a 10 space RV Park proposed at 3821 West 10th Street.  The property is on the east side of 10th Street just before crossing Chenoweth Creek.  This proposal is set to be heard by the City Planning Commission at its meeting this Thursday.  I have to have any discussions with the landowner related water needs for the park or fire protection.  Plan review will follow the planning commission approval. 

 

  1. Georgia Vista Apartments: This proposal is for two buildings of 10 units each across 10th Street from Pomona Meadows.  This project has not yet applied for formal land use review with the City.

 

  1. No other new projects have come up within the PUD.

 

 

FINANCIAL REPORT: 

Financial reports were approved as presented.

 

DISTRICT MANAGER’S REPORT:

Jeb Miller presented his District Manager’s Report.

 

Dan at Asset called and asked if the District would be interested in putting towers on the PUD’s reservoirs for internet use.  Jeb explained that he was a little familiar with this and explained that the PUD cold benefit and could end up liable in certain aspects.  Jeb was not happy with allowing access to the PUD’s reservoirs and having a non-employee climbing the tanks.  Tom Peachey explained the liabilities and talked about what options the PUD has.  In the end of the conversation, Jeb said he would contact Dan and tell him that the property was an option to rent if he wanted but access to the reservoirs was denied. 

 

Jeb talked about the meter replacement show and with the find of unaccounted water needed to go back to the drawing board.  Jeb asked Tom Peachey if the District was required to go to bid if all existing meter were Neptune.  Tom explained to Jeb that even staying with Neptune meters he should still send bid proposals out to suppliers of Neptune meters.  With the unaccounted for water find, Jeb said he would be looking into other options for meter replacement.

 

Best Practices through SDIS required the District to present an Ethical Code of Conduct for 2% discount on the insurance premium.  Resolution 2016-01 was presented to the Board and was moved by Marla Skroch to adopt Resolution 2016-01 Ethical Code of Conduct and seconded by Rod Peterson.  Resolution 2016-01 was passed with 4 ayes and 0 nays. 

 

Jeb presented the PowerPoint presentation showing the charts and graphs of water sold, revenue, water loss, revenue from unaccounted for water and totals for yearly water loss.  Also included, Jeb had graphs on the elementary school usage for the past years and current month of July.  He said he had been tracking water usage on a monthly base to determine water loss.  He showed picture of the 9th Street Project and progress that had been made there.

 

That concluded the District Manager’s report. 

 

OLD BUSINESS:  None.

 

NEW BUSINESS:  None.

 

 

 

 

 

TRAINING CLASSES AND SEMINARS:

Bill will be attending the OAWU Summer Classic August 22-26, 2016.

 

Board Comments:

 

With no further business the motion was made by Marla Skroch and seconded by Rod Peterson to adjourn the meeting 4 ayes, 0 nays.

 

 

 

 

 

Submitted By: _____________________________________________

                          Jeb Miller, District Manager

 

 

Approved as to content at regular meeting held September 20, 2016.

 

By: _______________________________________________________

   Mike Elmore, President Board of Director

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AgendaMinutes

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