Chenowith Water PUD

The Dalles, OR

Agenda and Minutes


Board meetings are usually held the 3rd Tuesday of each month 5:30 PM at the District office.

 

July 14th, 2015

Posted on Dec 18, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

July 14th, 2015

  1. 5:30 pm: Regular Board Meeting
  2. Approval of May 12, 2015 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –District Manager Report

OLD BUSINESS:

NEW BUSINESS:

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

July 14th, 2015

PRESENT: Tom Ashmore, Marla Skroch, Rod Peterson, Dick Kessler, Jeb Miller and Ben Beseda. Chris Meyers attending on behalf of Tom Peachey, Attorney of Record. Mike Elmore and Patsy Busick absent.

GUESTS: None.

PUBLIC COMMENTS: None.

Board meeting called to order at 5:32 PM by President Tom Ashmore.

FINANCIAL REPORT: Financials approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer of Record Report:

City Site Team Meeting: One new project in the PUD came through the city site team process. This proposal is for a youth center. The location is on West 7th Street behind Ray Schultens. The proponent is Acclaiming Christ Through Sports International (ACTS). ACTS is a non-profit entity. Their mission statement is to “provide, present, and promote the gospel of Jesus Christ, using sports as a way of communicating with youth; to equip youth with the knowledge and skills necessary to make healthy lifestyle choices, especially concerning abstaining from the use of alcohol, tobacco, and other drugs, and regarding sexual abstinence until married; to disciple youth in the Word of God in small groups; and to establish youth into the local church.” They have proposed a very large facility. The initial phase of development is planned over the course of the next year. The PUD does not have a waterline in this section of 7th Street. The nearest existing line is the dead end in 7th Street at the Sunrise Estates apartments. Ben doesn’t know if they have the wherewithal to make this facility happen but they do appear serious. PUD should plan for the best way to serve the facility. A new line in 7Th Street from the existing line south to Myrtle and then west on Myrtle to a connection with the existing at 8th has been discussed in the past. Other options for service do exist. The facility will require hydrants and significant fire flow ability. It is possible that ACTS may request a donation or other assistance from the Board to help further the project.

Peter Erickson: This gentleman is in the process of purchasing approximately 15 acres above the Kingsley Reservoir. The property consists of four legal lots and lies within the National Scenic Area. The land is outside of the city but is within the PUD. He plans to reconfigure the property to better fir the building sites to the property. Zoning does not allow for any more than the existing four lots. He plans to build on one and sell the others over time. The PUD can serve the sites from the distribution line out of the Cherry Heights Reservoir which was installed as part of the Intertie Project. This project will take time to occur but should provide a couple new services over the next couple years.

Second Street Project: Ben prepared documents for the three private water service line easements. These easements are required to get water to several properties that do not front Second Street. The easements became necessary when the water line and meter locations were moved from the I-84 side of the properties to Second Street. The PUD will insure the easements get recorded and then install the new services to a connection point with the existing service. Once complete and accepted the service will be completely private beyond the meter location on Second Street. When these services are complete a significant portion of the old mainline along I-84 can be abandoned.

No other new items came to Ben’s attention this month.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water sold, revenue, LGIP Quarterly Balances and Water Loss.

Other slides shown were of the leak on Eric Court. Another slide of new employee, Brendon Adams, was presented to the Board.

Jeb has been learning the Customer Service and CUSI tasks in the office. He has noticed numerous outdated customer comments on accounts that are now being deleted.

The Board requested the locks at the office compound be changed. Jeb will get that done immediately.

OLD BUSINESS: No information on the easements and right-of-ways documents for the Columbia Crest Trailer Park. Include in the August 11, 2015 agenda.

NEW BUSINESS: None.

TRAINING SEMINARS & CLASSES: None.

BOARD MEMBERS COMMENTS: Marla commended Jeb for his good work on the upcoming budget.

With no further business, motion by Dick Kessler, second by Rod Peterson to adjourn meeting. Motion approved 4 ayes, 0 nays. Meeting adjourned at 6:22 PM. Submitted By: Jeb Miller, District Manager

Approved as to content at regular meeting held August 11, 2014. By: Tom Ashmore, President Board of Director

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June 9th, 2015

Posted on Dec 18, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

June 9th, 2015

  1. 5:30 pm: Regular Board Meeting
  2. Approval of May 12, 2015 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –District Manager Report

OLD BUSINESS: CCTP Easement Discussion of ’15-’16 Budget

NEW BUSINESS: TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

June 9th, 2015

PRESENT: Tom Ashmore, Mike Elmore, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick, Tom Peachey and Ben Beseda. Dick Kessler absent.

GUESTS: None.

Board meeting called to order at 5:30 PM by President Tom Ashmore.

With no changes to the May 12, 2015 minutes, President Tom Ashmore approved as written.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of May 31, 2015 of $617.94 and $10.05 service charge LGIP account balance was $1,482,851.76. Columbia State Bank general checking account balance for May 31, 2015 was $40,297.96. May 31, 2015 Columbia State Bank SDC checking account balance was $80,002.25 with interest earned of $3.26. May 31, 2015 Columbia State Bank Connections checking account balance with interest earned of $1.08 was $25,556.55. Columbia State Bank Deposits-Held Restricted checking account balance as of May 31, 2015 was $44,227.07. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer of Record Report.`

City Site Team Meeting: A couple of small development projects have been working there way through the city development process that are in the District. One is a two parcel partition off of the west side of W. 10th Street. Ben has reviewed service ability by the PUD with District Manager and determined they can be served via a long service line from 10th Street. This partition will be access challenged so may not come to fruition.

The second item is the repurposing of an existing industrial building near the south end of the system on West 2nd Street. The property is currently served by the PUD. The new use is wood remanufacturing which Ben believes is making salable products from existing lumber. They will be adding a new storage building and there doesn’t appear to be any increase in water demand. Both projects have not received final approval from the city at this time.

Richman/Hynd: Ben is wrapping up a repartition of existing lot at the West 9th Place and Myrtle for Loren Richman and a partner. This project is approved and about to be finalized. It is two lots; one is already served, the second will be a new residential service. Mr. Richman has told Ben he pals to construct two new stick built houses for sale on these lots.

No other new items have come up over the last month. Ben was told that the city processed 30 building permits last month. This is a buge increase from an average of 12 per year previously.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water sold, and revenue which both were the highest in May of previous years. Water loss and revenue loss from unaccounted water and total years and months of water loss were also shown. Jeb informed the Board he will be checking the master meters for accuracy.

Other slides shown were of Nitrate and SOC (Synthetic Organic Components) samplings, a requirement to take samples by the Oregon Public Authority Drinking Water Program.

OLD BUSINESS: There was no current information on the topic of the CCTP Easement. Tom Peachey will check on status and report on it at the July 14, 2015 Board Meeting. Jeb presented a final draft of the ’15-’16 Budget. Each line item was reviewed. Motion by Mike Elmore, second by Marla Skroch, to approve the ’15-’16 Budget as presented. Motion approved 4 ayes, 0 nays; Richard Kessler absent.

NEW BUSINESS: None.

TRAINING SEMINARS & CLASSES: None.

BOARD MEMBERS COMMENTS: Reminder: Mike Elmore informed the Board he will not be available for the July 14, 2015 meeting; and Marla Skroch informed the Board she will not be available for the November 10, 2015 meeting.

With no further business, motion by Marla Skroch, second by Rod Peterson to adjourn meeting. Motion approved 4 ayes, 0 nays; Dick Kessler absent. Meeting adjourned at 6:17 PM. Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held August 11, 2015. By: Tom Ashmore, President Board of Director

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May 12th, 2015

Posted on Dec 18, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

May 12th, 2015

  1. 5:30 pm: Regular Board Meeting
  2. Approval of April 12, 2015 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –District Manager Report

OLD BUSINESS: CCTP Easement Snipes Street and 6th Street Project Update Discussion of ’15-’16 Budget

NEW BUSINESS: TRAINING SEMINARS & CLASSES: Current Topics in Employment May 12, 2015, Lake Oswego

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

May 12th, 2015

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick, Tom Peachey and Ben Beseda.

GUESTS: None.

Board meeting called to order at 5:30 PM by President Tom Ashmore. With no changes to the April 14, 2015 minutes, President Tom Ashmore approved as written.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of April 30, 2015 of $596.57 and $10.00 service charge LGIP account balance was $1,452,243.87. Columbia State Bank general checking account balance for April 30, 2015 was $136,760.65. April 30, 2015 Columbia State Bank SDC checking account balance was $72,798.99 with interest earned of $2.97. April 30, 2015 Columbia State Bank Connections checking account balance with interest earned of $1.03 was $25,055.47. Columbia State Bank Deposits-Held Restricted checking account balance as of April 30, 2015 was $43,452.45. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer of Record Report.`

City of The Dalles 7th Street Project: Crestline Construction is nearly complete with the project. Paving of the new roadway is imminent.

City Site Team Meeting: Ben has not had need to attend any Site Team Review meetings over the last month. The Site Team meetings have been spotty; about half are cancelled due to lack of items. The City has approved a replat of three existing properties at W. 9th Place and Myrtle St. The replat will reconfigure the three existing lots into two larger parcels for placement of new homes. Water is available to the property. The property was previously served so likely only one new service will be required. A sanitary sewer extention will be required.

Second Street and Snipes Street Improvement Projects: This project is complete and ready for payment to the contractor and acceptance by the PUD. No other new items have come up over the last month.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report. Jeb asked the Board to approve the pay request for the Snipes St. Project in the amount of $99,198.76. Board of Directors gave prior approval to move forth with the project so no motion was necessary.

Jeb notified the Board that he has contacted Geico Insurance Company for reimbursement for placement of a new fire hydrant near the Pomona Shop. The hydrant was damaged when it was struck by a car on March 6, 2015.

The first run of SOC’s samples will be done early June with funds coming out of Fiscal Year Budget July 1, ’14 – June 30, ’15. Second run will be completed in July ’15 and will be funded out of next Fiscal Year’s Budget.

Employment applications for the upcoming field position were presented to the Board. Interviews will be scheduled for early June.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. New charts were added that showed Totals of Revenue by Fiscal Year, Water Sales by Fiscal Years and June Water Revenue by Fiscal Years, Income vs. Expenses with New Income and Revenue Loss for Unaccounted Water at $1.67 per 1,000 Gallons.

Discussion was held on unaccounted water and the lost revenue. Mike Elmore would like to see aggressive meter testing and replacement program. Jeb informed the Board he plans on having the master meters calibrated for accuracy. He also indicated he will begin a meter replacement plan in the upcoming fiscal year.

Other slides shown were of completion of the Snipes St Project.

The topic of Merchant Card Acceptance was discussed. Presented were costs comparisons using Columbia Bank vs. CUSI (billing software program). Plans to start utilizing the Merchant Card Acceptance will probably be implemented within the upcoming new budget cycle.

OLD BUSINESS: Easements and right-of-ways documents for the Columbia Crest Trailer Park were mailed to Susan Danielle to obtain Ken Hick’s signature. Nothing more has been heard or received regarding this topic.

Jeb presented a second draft of the ’15-’16 budget to review with the Board. Each line item was reviewed. Mike would like to see final numbers of the current budget at next Board meeting showing total expenditures June 30th vs. total revenue. If Board is in agreement, Jeb will ask for approval of the submitted budget for Fiscal Year 2015-2016.

NEW BUSINESS: None.

TRAINING SEMINARS & CLASSES: None.

BOARD MEMBERS COMMENTS: Marla commended Jeb for his good work on the upcoming budget.

Another reminder: Dick Kessler informed the Board he will not be available for the June, 2015; Mike Elmore informed the Board he will not be available for the July, 2015 meeting; and Marla Skroch informed the Board she will not be available for the November, 2015 meeting.

With no further business, motion by Marla Skroch, second by Dick Kessler to adjourn meeting. Motion approved 5 ayes, 0 nays. Meeting adjourned at 7:00 PM.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held June 9, 2015.

By: Tom Ashmore, President Board of Director

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April 14th, 2015

Posted on Apr 21, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

April 14th, 2015

  1. 5:30 pm: Regular Board Meeting
  2. Approval of March 10, 2015 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –District Manager Report

OLD BUSINESS: CCTP Easement Snipes Street and 6th Street Project Update

NEW BUSINESS: Initial Discussion of ’15-’16 Budget Process

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

April 14th, 2015

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick and Tom Peachey. GUESTS: None. Board meeting called to order at 5:30 PM by President Tom Ashmore. With no changes to the March 10, 2015 minutes, President Tom Ashmore approved as written. PUBLIC COMMENTS: None. FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of March 31, 2015 of $616.20 and $10.00 service charge LGIP account balance was $1,451,657.30. Columbia State Bank general checking account balance for March 31, 2015 was $82,017.30. March 31, 2015 Columbia State Bank SDC checking account balance was $69,696.02 with interest earned of $2.96. March 31, 2015 Columbia State Bank Connections checking account balance with interest earned of $1.04was $24,554.44. Columbia State Bank Deposits-Held Restricted checking account balance as of March 31, 2015 was $42,548.82. Financials were approved as presented. ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer of Record. City of The Dalles 7th Street Project: Crestline Construction is moving forward on the project. It should be near completion in another month.

City Site Team Meeting: Ben has not had need to attend any Site Team Review meetings over the last month. There have been a couple of property line adjustment actions on properties within the PUD. One will involve a new residence on West 9th Street. Second Street and Snipes Street Improvement Projects: Summit Excavation is well into the project. The 6th Street side is complete and the old waterline has been removed from the I-84 casing. Work will continue on cleaning and video of the existing casing and installation of the new mainline in Snipes Street this week. No other new items have come up over the last month. DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report. Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. New charts were added that showed Totals of Revenue by Fiscal Year, Water Sales by Fiscal Years, and June Water Revenue by Fiscal Years, Income vs. Expenses with New Income and Revenue Loss for Unaccounted Water at $1.67 per 1,000 Gallons. Other slides shown were of Hydrant Flushing, West 7th Street/Transit Station Project, Dumping of Debris at Kingsley Reservoir and Snipes Street and West 6th Street Project. Jeb informed the Board the hydrant on Hostetler Street that was hit in an accident had to be replaced. Tom Peachy recommended Jeb to contact the responsible party’s insurance company to retrieve loss revenue of replacement. OLD BUSINESS: Easements and right-of-ways for the Columbia Crest Trailer Park were discussed. Tom Peachey will have a draft of the easement for CCTP at next Board meeting. NEW BUSINESS: Jeb presented a draft of the ’15-’16 budget to review with the Board. Wages and Salaries line item was discussed. There was question as to whether there was enough monies budgeted for that line item and other line items related to Personnel. It was suggested to consider hiring summer temp help rather than a permanent full time. With that in mind if the summer help works out, it would be an option to hire that person for full time employment. Mike Elmore suggested Jeb review the numbers to make sure all is covered. Further discussion of the ’15-’16 budget will be held at the next Board meeting. TRAINING SEMINARS & CLASSES: All staff and Board members Tom Ashmore and Marla Skroch were CPR/First Aid certified April 22, 2015 in an in-house class. Jeb Miller wil be attending the SDAO workshop “Current Topics in Employment” on May 12, 2015. Board Members Comments: Dick Kessler informed the Board he will not be available for the June, 2015; Mike Elmore informed the Board he will not be available for the July, 2015 meeting; and Marla Skroch informed the Board she will not be available for the November, 2015 meeting. With no further business, motion by Dick Kessler, second by Rod Peterson to adjourn meeting. Motion approved 5 ayes, 0 nays. Meeting adjourned at 7:05 PM. Submitted By: Patsy Busick, Admin./Human Resources Approved as to content at regular meeting held May 12, 2015. By: Tom Ashmore, President Board of Director

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March 10th, 2015

Posted on Apr 21, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

March 10th, 2015

  1. 5:30 pm: Regular Board Meeting
  2. Approval of February 10, 2015 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –District Manager Report

OLD BUSINESS: CCTP Easement

NEW BUSINESS:

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

March 10th, 2015

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Jeb Miller, Patsy Busick and Tom Peachey. Rod Peterson present via telephone conference call.

GUESTS: None.

Board meeting called to order at 5:30 PM by President Tom Ashmore.

With no changes to the February 10, 2015 minutes, President Tom Ashmore approved as written.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of February 28, 2015 of $556.36 and $10.00 service charge LGIP account balance was $1,451,051.10. Columbia State Bank general checking account balance for February 28, 2015 was $61,017.58. February 28, 2015 Columbia State Bank SDC checking account balance was $69,693.06 with interest earned of $2.67. February 28, 2015 Columbia State Bank Connections checking account balance with interest earned of $.94 was $24,553.40. Columbia State Bank Deposits-Held Restricted checking account balance as of February 28, 2015 was $41,489.12. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer of Record.

City of The Dalles 7th Street Project: Project awarded to Crestline Construction. Jeb and Ben attended a preconstruction meeting on February 17th. Tenneson will be doing the staking work so will know more as project progresses.

City Site Team Meeting: Ben had not attended any Site Team meetings as there hasn’t been a need or they were cancelled.

Second Street and Snipes Street Improvement Projects: Provided Summit Excavation with a Notice of Award and contract documents. Summit has returned this paperwork. Tenneson is requesting some additional information on their insurance certificate and formof the bond paperwork. Ben hopes to have this resolved this week and then issue a Notice to Proceed. The preconstruction meeting may occur as early as next week.

Meter Replacement: Reviewed Jeb’s outline of the meter type and replacement schedule.

No other new items have come up over the last month.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb reported to the Board the extention of Water Rights will not be approved until the Water Management and Conservation Plan (WMCP) is submitted. Jeb contacted OAWU and spoke to Jason Green. He recommended Tim Tice, Circuit Rider, to help with the process. OAWU will provide this service at the cost of $7,500.

Motion by Mike Elmore, second by Marla Skroch, to enter into an agreement with OAWU for process and completion of the WMCP utilizing the expertise of OAWU. Motion approved 5 ayes, 0 nays.

Field staff has been working on exercising valves and should be completed by the end of the week. The field staff will be abandoning waterlines on Murray Drive and the bottom of Pomona Street after valves after finished.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. With water loss being up to 22% the Board is in agreement that a meter replacement plan needs to be put in motion.

Mike Elmore would like to see another chart added to the series showing actual numbers for revenue by month for the past few years to get a better comparison.

Photos of the Snipes Street Project were presented showing where the new mainline will be coming down W 2nd Street and placing of the valve on the W. 2nd Street side of the project.

Discussion was held on the upcoming process for the ’15-’16 budget. Jeb would like to add a line item “Meter Replacement” to indicate funds available for purchasing of new water meters. Jeb presented the Board with a Meter Replacement Schedule beginning with Rt. 1. This would be a good source of data for comparison with prior water usage on this route to determine if there’s a change in water loss.

Jeb presented a Request for Proposal outlining specific criteria for the meters he’s interested in purchasing. The only company that supplies the meters is Ferguson Waterworks. Mike suggested checking into a “piggy-back or “tag-along” on another utility company’s contract. Jeb knows of several water districts that are using Sensus meters now that he will contact to get additional information.

Current employment status was discussed. It is apparent that Jeb is now spending more time in the office and has less time working out in the field. With that in mind, he feels it is time to hire a full-time employee to work out in the field and take rotating on-call duties with the other field staff. Jeb provided the Board with an outline of three different scenarios with his recommendation. Motion by Mike Elmore, second by Dick Kessler for guidance of the budget preparation, no or minimal rate increase to include personnel changes. Motion approved 5 ayes, 0 nays.

OLD BUSINESS: Easements and right-of-ways for the Columbia Crest Trailer Park were discussed. Tom Peachey indicated he will contact Wasco Title and prepare the easement documents to be signed and filed with the tax assessor’s office.

NEW BUSINESS: None.

TRAINING SEMINARS & CLASSES: None.

Board Members Comments: None.

With no further business, motion by Marla Skroch, second by Dick Kessler to adjourn meeting. Motion approved 5 ayes, 0 nays. Meeting adjourned at 7:07 PM.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held April 14, 2015. By: Tom Ashmore, President Board of Director

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February 10th, 2015

Posted on Apr 21, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

February 10th, 2015

  1. 5:30 pm: Regular Board Meeting
  2. Approval of January 3, 2015 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –District Manager Report

OLD BUSINESS: CCTP Easement Snipes Street Waterline Upgrade Project – Appoint Contractor

NEW BUSINESS: TRAINING SEMINARS & CLASSES: SDAO Conference in Eugene, OR OAWU Conference in Sunriver, OR March 2-6, 2015 – Nathan Pope

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

February 10th, 2015

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Jeb Miller, Patsy Busick and Tom Peachey Rod Peterson excused absent.

GUESTS: Loren Clark.

Board meeting called to order at 5:30 PM by President Tom Ashmore.

With no changes to the January 13, 2015 minutes, President Tom Ashmore approved as written.

PUBLIC COMMENTS: Loren Clark approached the Board and expressed to them how pleased he is with what the staff is doing. He commended the field staff for the hard work they do to provide quality safe drinking water to the customers.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of January 31, 2015 of $615.71 and $10.00 service charge LGIP account balance was $1,450,504.74. Columbia State Bank general checking account balance for January 31, 2015 was $41,192.21. January 31, 2014 Columbia State Bank SDC checking account balance was $69,690.39 with interest earned of $2.96. January 31, 2015 Columbia State Bank Connections checking account balance with interest earned of $1.04 was $24,552.46. Columbia State Bank Deposits-Held Restricted checking account balance as of January 31, 2015 was $40,965.77. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda indicated the month has been slow and had nothing to report. Other discussion he had to present would be in conjunction with a section of Jeb’s Manager’s Report.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. Mike Elmore would like to see a meter purchasing plan and feels water loss would be reduced due to the possible inaccuracy of the current meters. Jeb informed the Board he is working on a meter replacement analysis and will have it prepared by next Board meeting.

The radio communications issues between LC3 (Lower Chenowith Well) and the booster pump is still a dilemma. Jeb has ordered two new radios that will communicate with each other and hopefully resolve the problem. In doing so, LC3 will, again, be able to provide water to the flats. Mike suggested contacting the City of The Dalles and find out who handles the instrumentation for their system. It may be necessary to utilize other resources for resolution.

OLD BUSINESS: Easements and right-of-ways for the Columbia Crest Trailer Park were discussed. Current owner, Susan Danielle, has been contacted regarding easements and right-of-ways through the property. When discussed with Jeb and office staff she indicated she didn’t have a problem with issuing any easements to the District. Tom Peachey affirmed legal documentation would be drawn up for signatures and filing.

Snipes Street Waterline Replacement Project: Five pre-qualified bids were submitted for the Snipes Street Waterline Replacement Project. The low bid was submitted by Summit Contractors with a bid of $98,593.89. Motion by Mike Elmore, second by Marla Skroch to award the bid to Summit Contractors as recommended by Ben Beseda, Engineer of Record. No discussion held. Motion approved 4 ayes, 1 absent.

NEW BUSINESS: None.

TRAINING SEMINARS & CLASSES: Marla reported on the SDAO Conference she attended. She expressed the concerns regarding use of websites and emails that are password protected and changing the passwords regularly. Tom Ashmore mentioned the workshops and training classes were, again, very informative and, as always, SDAO put on a great conference.

Nathan Pope will be attending the OAWU Conference March 2-6, 2015 in Sunriver, OR. Jason Green, OAWU Director, will be posting the employment position the District has available at the conference to provide state-wide exposure.

Board Members Comments: Dick Kessler welcomed Jeb’s tenacity in going forth with the telemetry radio situation.

The Board as a whole commended Jeb and staff on working together as a team.

With no further business, motion by Dick Kessler, second by Mike Elmore to adjourn meeting. Motion approved 4 ayes, 1 absent. Meeting adjourned at 6:30 PM.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held March 10, 2015. By: Tom Ashmore, President Board of Director

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January 13th, 2015

Posted on Apr 21, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

January 13, 2015

 

  1. 5:30 pm: Regular Board Meeting
  2. Swear in Board Members
  3. 2015 Election of Officers
  4. Approval of December 9, 2014 Minutes and Consent Agenda
  5. Public Comment – 5 minute time limit per person
  6. Patsy Busick – Presentation of Financial Statements
  7. Ben Beseda – Engineer Report
  8. Jeb Miller –District Manager Report

 

OLD BUSINESS:

NEW BUSINESS: Snipes Freeway Crossing Project

TRAINING SEMINARS & CLASSES: SDAO Conference in Eugene, OR

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

January 13, 2015

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Jeb Miller, Patsy Busick and Tom Peachey Rod Peterson absent.

GUESTS: None.

Board meeting called to order at 5:30pm by President Tom Ashmore.

First order of business was swearing in of new Board member, Mike Elmore. Rod Peterson was absent and will be sworn in at a later date.

Mike Elmore nominated the same officers from prior year; Tom Ashmore closed nominations. Motion approved 4 ayes, 0 nays.

Officers of the Board of Directors are Tom Ashmore, President; Mike Elmore, Vice President; Marla Skroch Secretary/Treasurer.

Motion by Mike Elmore, second by Marla Skroch to approve the January 13, 2015 minutes and consent agenda. Motion approved 4 ayes; 0 nays.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of December 31, 2014 of $609.90 and $45,000.00 transfer less $10.00 service charge LGIP account balance was $1,449,899.18. Columbia State Bank general checking account balance for December 31, 2014 was $42,524.46. December 31, 2014 Columbia State Bank SDC checking account balance was $69,687.43 with interest earned of $2.84. December 31, 2015 Columbia State Bank Connections checking account balance with interest earned of $1.02 and deposit of $500.00 was $24,551.42. Columbia State Bank Deposits-Held Restricted checking account balance as of December 31, 2014 was $40,979.73. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer’s Report.

Site Team: Ben indicated it was a slow month for the Site Team and the meeting was cancelled.

The Dalles Transit Center and City of The Dalles W. 7th Street Project: Nothing to report on this project.

City of The Dalles W. Second Street Project: Nothing has been reported on the status of the bidding process for this project.

Snipes Street Waterline Upgrade Project: This topic will be discussed as part of the District Manager’s Report.

No other new items have come up over the last month.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb informed the Board he received a letter from the Oregon Water Resources approving the Application the water rights. He indicated the WMCP (Water Management and Conservation Program) has to be completed beforehand.

Part of the WMCP is to educate the public on water conservation. It was discussed during Roger’s tenure to utilize a portion of the grounds surrounding the office complex in xeriscape. It was suggested by Jeb to include some type of recognition to Roger as part of the project. All Board members were in favor of the idea.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. December ‘14 water sold was down slightly from last year as well as revenue. Records indicate water sold was down 9,839,830 gallons from December ‘13 and revenue was down as well by $2,218.04 from December ‘13. Unaccounted for water reported was 19%.

Mike Elmore was somewhat concerned about the water loss. He indicated if the numbers were accurate, there is approximately 5K loss of revenue. He suggested replacing the meters in one route and compare the numbers.

Other slides in his presentation were: The LC3 and Booster Station dilemma has been quite a challenge. The slides showed the line of sight between the antennas and radios at both ends. Trees were cut back to give a better sending/receiving site. Jeb has faced some difficulties getting radios, antennas and other parts and has been basically a process of elimination.

A new metal roof, that matches the new one on the Contact Chamber, has been put on the office building. The contractor, All Phase Construction, did a great job in a timely manner.

There was some vandalism in the employee parking lot earlier in the month. It appears the employee parking lot was spray painted with blue marking paint that was gotten out of the back of one of the District’s pickups. Jeb caught the suspects just as they were leaving. This has been an on-going problem around The Dalles. City of The Dalles Police were contacted and the incidence was reported.

The field crew has been keeping up with valve turning for the month’s maintenance project.

OLD BUSINESS: Easements and right-of-ways for the Columbia Crest Trailer Park were discussed. This topic will continue at February 10, 2015 Board meeting.

NEW BUSINESS: Ben presented the final plans for the Snipes Street Waterline Replacement Project. Engineered estimate is under 100K. Plans have been submitted to City of The Dalles, Wasco County Planning Department and ODOT. He would like to see the project go out to bid on Thursday January 15, 2015, open bids on February 10, 2015 and appoint the contractor at the February 10, 2015 Board meeting.

TRAINING SEMINARS & CLASSES: SDAO Annual Conference Eugene, OR February 5-8, 2015 with Tom Ashmore, Marla Skroch and Jeb Miller attending. OAWU Conference March 2-6, 2015 in Sunriver, OR.

Board Members Comments: Board likes the changing of the Board meetings to 5:30pm.

Dick commented on how nice it was to have everyone’s presence at the Holiday Dinner. He said it was very enjoyable and highly recommends getting together again next year.

Mike informed the Board he will not be here for the July 14, 2015 meeting.

With no further business, motion by Marla Skroch, second by Dick Kessler to adjourn meeting. Motion approved 4 ayes, 0 nays. Meeting adjourned at 6:21 PM.

Submitted By: Patsy Busick, Admin./Human Resources Approved as to content at regular meeting held February 10, 2015.  By: Tom Ashmore, President Board of Director

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December 9, 2014

Posted on Jan 15, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

December 9, 2014

 

  1. 6:30 pm: Regular Board Meeting
  2. Approval of November 10, 2014 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –  District Manager Report

 

OLD BUSINESS:

NEW BUSINESS: Presentation of Fiscal Year July 1, 2013-June 30, 2014 Audit – Friend & Reagan Canvass the Abstracts of the November ’14 Election Columbia Crest Trailer Park Easements

TRAINING SEMINARS & CLASSES:

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

December 9, 2014

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Jeb Miller, Patsy Busick and Tom Peachey Rod Peterson absent.

GUESTS: Nate Reagan with Friend and Regan, P.C.

Board meeting called to order at 6:30pm by President Tom Ashmore.

Motion by Mike Elmore, second by Marla Skroch to approve the November 10, 2014 minutes and consent agenda. Motion approved 5 ayes; 0 nays.

PUBLIC COMMENTS: None.

Nate Reagan with Friend and Regan, P.C., presented the District’s July 1, 2013- June 31, 2014 Audit Report. Report indicated cash is down due to paying bills in fiscal year. We are also down in water sales which might justify a rate increase next year. Issues were minor and overall the audit went smooth. Nate thanked the District staff for their cooperation in performing the audit.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of November 30, 2014 of $606.10 less $10.00 service charge, LGIP account balance was $1,404.299.18. Columbia State Bank general checking account balance for November 30, 2014 was $61,626.17. November 30, 2014 Columbia State Bank SDC checking account balance was $67,508.59 with interest earned of $2.79 and bills paid for $618.80. November 30, 2014 Columbia State Bank Connections checking account balance with interest earned of $.99 was $24,050.40. Columbia State Bank Deposits-Held Restricted checking account balance as of November 30, 2014 was $39,810.39. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer’s Report.

The Dalles Transit Center and City of The Dalles W. 7th Street Project: The City has advertised for bids the W. 7th Street portion of the project. The bids will open on December 10. Ben has not heard any news of forward progress on the Transit Center portion of the project.

City Site Team Meeting: Nothing reported at the Site Team Review meetings that pertain to the District.

Second Street and Snipes Street Improvement Projects: Design plans are essentially complete. Ben is currently working through the house review and beginning work on the bid documentation and specifications. He has provided the plans to the ODOT permit specialist to gather input from them on the I-84 crossing replacement. Because there is virtually no work with the fences on each side of the highway they will simply issue us a miscellaneous permit for the project. The ODOT permit specialist did provide some minor traffic (shoulder) control measures that we will need to incorporate into our plans. Ben met with Jeb last week to review the plans. No major comments were noted. Both agreed the condition of the casing pipe is the key component in the project. The plans call out flushing of the casing and then a video of the casing peipe following removal of the existing waterline. Our current thinking is that if the condition of the casing is poor we will fill the casing with grout, concrete or flowable backfill following installation of the new waterline. We will include this work as a bid alternate so that the price is set in the bid and not a negotiated change order. Ben and Jeb also discussed the project schedule tentatively listed as follows:

1) January ’15 Board Meeting present final plans, bid documents, specifications and engineers’ estimate. Request permission to advertise for bid. 2) Advertise for Bids January 15, 2015. 3) Open bids February 12, 2015; ideally award shortly thereafter. 4) Start construction mid-March. 5) Complete construction by end of May.

Ben has attempted to contact the City of The Dalles to discuss how our schedule aligns with their planned work on Second Street but have not heard back as of this date. No other new items have come ip over the last month.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. November ’14 water sold was down slightly from last year as well as revenue. Records indicate water sold was up 4,928,000 gallons from October ’13 and revenue was up as well by $11,202.63 from October ’13. Unaccounted for water reported was 19%.

Other slides in his presentation were:

Jeb and Nate attended a special tour by Ferguson Waterworks of the Romac Industries plant and foundry in Bothell, Washington. Very impressive fittings were demonstrated which is the new state of the art.

Charts were shown of wage comparisons with other utilities of comparable size. According to the research, the District’s wages were above average. Jeb will be using these comparables when evaluating salaries in the future.

Jeb gathered three bids to replace the roof on the office building. It is in poor shape and needs to be done soon. The bids requested were for a blue metal roof to match the other out-buildings. Low bid was submitted by All-Phase Construction. They will begin as soon as possible weather permitting.

Jeb presented a concept to finance the replacement of meters in 5 years using a dedicated rate increase just to be used for this purpose. Mike Elmore noted the cost should be worked into the budget not an additional fee to customers.

Discussion and agreed upon to change the Board meetings to 5:30pm. With all in approval, future meetings will be held at 5:30pm beginning January 13, 2015.

OLD BUSINESS: None.

NEW BUSINESS: Results of November ’14 election was read. Motion by Marla Skroch, second by Mike Elmore to approve the election results. Motion approved 4 ayes 0 nays.

TRAINING SEMINARS & CLASSES:

SDAO Annual Conference Eugene, OR February 5-8, 2015

Board Members Comments: Motion by Mike Elmore, second by Marla Skroch to give the staff an incentive of $125. Motion approved 4 ayes, 0 nays.

With no further business, motion by Marla Skroch, second by Dick Kessler to adjourn meeting. Motion approved 4 ayes, 0 nays. Meeting adjourned at 8:30pm.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held January 13, 2015. By: Tom Ashmore, President Board of Director

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November 10, 2014

Posted on Jan 15, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

November 10, 2014

 

  1. 6:30 pm: Regular Board Meeting
  2. Approval of October 14, 2014 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –  District Manager Report

 

OLD BUSINESS: Homberg Easement Discussion

NEW BUSINESS:

TRAINING SEMINARS & CLASSES:

EXECUTIVE SESSION: ORS 192.660(2)(i)

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

November 10, 2014

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick and Tom Peachey. Ben Beseda absent.

GUESTS: None.

Board meeting called to order at 6:30pm by President Tom Ashmore.

Motion by Mike Elmore, second by Dick Kessler to approve the October 14, 2014 minutes and consent agenda. Motion approved 5 ayes; 0 nays.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of October 31, 2014 of $643.49 less $10.00 service charge, LGIP account balance was $1,403,703.08. Columbia State Bank general checking account balance for October 31, 2014 was $151,484.68. October 31, 2014 Columbia State Bank SDC checking account balance was $68,124.60 with interest earned of $2.93 and bills paid for $1,018.40. October 31, 2014 Columbia State Bank Connections checking account balance with interest earned of $.1.02 was $24,049.41. Columbia State Bank Deposits-Held Restricted checking account balance as of October 31, 2014 was $39,016.80. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda was not present; however, Jeb noted nothing has come up in the past month.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. October ’14 water sold was the highest recorded for the month of October in the past five years. Records indicate water sold was up 4,928,000 gallons from October ’13 and revenue was up as well by $11,202.63 from October ’13. Unaccounted for water reported was 9.13%.

Other slides in his presentation were of hydrant flushing and shut down and winterizing of Pomona Well 3. The final slides showed a list of goals that Jeb categorized by mainline replacement and infrastructure replacement. He listed what fiscal year he anticipates the projects to begin and an general cost per project.

OLD BUSINESS: The Homberg easement issue was discussed. It was suggested Jeb meet with the owner to discuss possible options including a separate line to place separate meters to those trailers currently on the property.

The problem discovered when researching the easements recorded, it was discovered there are no easements of record through the Columbia Crest Trailer Park. The District has been maintaining the water lines since they were installed in early year 2000. Patsy will locate documents and/or Board meeting minutes that may pertain to the agreement between the District and Ken Hicks, owner of the trailer park at that time. This topic will resume at the December 9, 2014 Board meeting.

NEW BUSINESS: Jeb suggested the Board members and employees gather for the Annual Holiday Dinner again this year. After discussion, the Board recommended the dinner for the employees and their spouses be paid for by the District. Patsy with check with The Dalles Country Club to see the availability for December 18th or 19th.

TRAINING SEMINARS & CLASSES: None.

Meeting adjourned to executive session under ORS 192.662(2)(i) at 7:41pm.

Executive session was adjourned to regular Board meeting at 7:50pm.

Motion by Mike Elmore, second by Rod Peterson to give Jeb a 2.5% raise effective October 6, 2014. Motion approved 5 ayes; 0 nays.

With no further business, motion by Marla Skroch, second by Dick Kessler to adjourn meeting. Motion approved 5 ayes, 0 nays. Meeting adjourned at 7:53pm.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held December 9, 2014. By: Tom Ashmore, President Board of Director

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October 14, 2014

Posted on Jan 15, 2015 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

October 14, 2014

 

  1. 6:30 pm: Regular Board Meeting
  2. Approval of September 9, 2014 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –  District Manager Report

 

OLD BUSINESS:

NEW BUSINESS: SDIS (Special District Insurance Services) Joinder of Trust Agreement

TRAINING SEMINARS & CLASSES: Report on the National Rural Water Association “WATERPRO Conference”

EXECUTIVE SESSION: ORS 192.660(2)(i)

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

October 14, 2014

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick, Tom Peachey, and Ben Beseda.

GUESTS: None.

Board meeting called to order at 6:30pm by President Tom Ashmore.

Motion by Marla Skroch, second by Rod Peterson to approve the September 9, 2014 minutes and consent agenda. Motion approved 5 ayes; 0 nays.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With a deposit of $92,500 and interest earned as of September 30, 2014 of $608.78 less $10.05 service charge, LGIP account balance was $1,403,069.59. Columbia State Bank general checking account balance for September 30, 2014 was $101,356.39. September 30, 2014 Columbia State Bank SDC checking account balance was $69,140.07 with interest earned of $2.84. September 30, 2014 Columbia State Bank Connections checking account balance with interest earned of $.99 was $24,048.39. Columbia State Bank Deposits-Held Restricted checking account balance as of September 30, 2014 was $38,287.33. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer’s Report.

The Dalles Transportation Center and City of The Dalles 7th Street Project: No new information to report over the last month.

City Site Team Meeting: Ben attended one Site Team meeting where a partition of land at 2914 West 10 Street was presented. This would be a two parcel petition dividing between existing buildings. The District serves the property and a new service would be required for the new parcel. This partition has additional challenges and don’t know if it will move forward.

District Goal Setting and Future Projects: Ben met with Jeb to continue discussion on District’s long term and short term goals and a list was created of work tasks. They will meet again to continue on with this process. Also as a result of this meeting they initiated work on a couple of near term projects.

Second Street Project and Snipes Street Improvement Projects: Began final design for a scaled down Second Street Project to run from Pioneer Potlatch to Snipes Street. Plans were completed with staff input and submitted to the State for review and approval. This project will be completed by District staff. Ben also initiated the final design for the Snipes Street Project, formally a portion of the Second Street Project. This improvement is the portion running under I-84 from Second to Sixth Street. The design is mostly complete. Ben is now starting the ODOT permit process and the project will be advertised for bid shortly the New Year. Based on discussion Ben had with Jeb they decided the District could most effectively complete these projects in house and by District bid. No joint work will be completed with the City of The Dalles. They attempted to schedule a meeting with City staff to discuss these projects but struggled to find a time. Ben informed them via email of the District’s plans.

Foley Lakes Vicinity Fire Hydrants: Ben and Jeb met with JR Pullen, owner of the Foley Lakes Mobile Home Park to discuss placement of several new fire hydrants near his entrances. Mr. Pullen was very receptive to the hydrant locations proposed. He is will to grant the District as easement(s) if the locations prove to be outside of the road rights-of-way. Also briefly discussed was the District’s ability to serve water to his development if he ever wanted out of the water business. He was not interested at this time. He did mention some troublesome private homes he serves water to along Sevenmile Road that he would be happy to find a way to have the District serve. Currently there is no line available but may be something to explore in the future.

Nothing else has come up in the past month.

DISTRICT MANAGER’S REPORT:

Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. September ’14 water sold was down by 7,499,000 gallons from September ’13 and revenue was down by $17,867.87 from September’13. Unaccounted for water reported was 7.28%.

LGIP quarterly balance chart showed an increase in reserves by $174,419.

Other slides in the presentation were of the Second Street Project showing the progress from the beginning to the present. The final stage will be paving the ditch.

OLD BUSINESS: There were no updates on the Homberg easement issue. This topic was tabled until the November Board meeting.

NEW BUSINESS: After brief discussion motion by Mike Elmore, second by Marla Skroch to authorize and enter into the Joinder to Trust Agreement with the Special District Insurance Services. Motion approved 5 ayes, 0 nays. President Tom Ashmore signed the document on behalf of the Board of Directors.

TRAINING SEMINARS & CLASSES:

Jeb reported on the National Rural Water Association “WATERPRO Conference”.

Meeting adjourned to executive session under ORS 192.662(2)(i) at 7:02pm.

Executive session was adjourned to regular Board meeting at 7:30pm.

With no further business, motion by Dick Kessler, second by Rod Peterson to adjourn meeting. Motion approved 5 ayes, 0 nays.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held November 10, 2014. By: Tom Ashmore, President Board of Director

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September 9, 2014

Posted on Oct 6, 2014 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

September 9, 2014

 

  1. 6:30 pm: Regular Board Meeting
  2. Approval of August 12, 2014 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –  District Manager Report

 

OLD BUSINESS:

NEW BUSINESS:

TRAINING SEMINARS & CLASSES: Drinking Water Operator Training September 9, 2014 Discovery Center, The Dalles, OR Bio-MED DER (Designated Employer Representative) Training September 10, 2014 Salem, OR National Rural Water Association “WATERPRO Conference” October 6-8, 2014 Seattle, WA “HUMAN RESOURCES-Anyone With Newly Assigned HR Responsibilities” October 24, 2014 Portland, OR

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

September 9, 2014

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick, Tom Peachey, and Ben Beseda.

GUESTS:  None.

Board meeting called to order at 6:30pm by President Tom Ashmore.

Motion by Marla Skroch, second by Mike Elmore to approve the August 12, 2014 minutes and consent agenda. Motion approved 5 ayes; 0 nays.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of August 31, 2014 of $600.52 less $10.00 service charge, LGIP account balance was $1,309,970.86. Columbia State Bank general checking account balance for August 31, 2014 was $130,413.29. August 31, 2014 Columbia State Bank SDC checking account balance was $69,137.23 with interest earned of $2.76. August 31, 2014 Columbia State Bank Connections checking account balance with interest earned of $.99 was $22,047.40. Columbia State Bank Deposits-Held Restricted checking account balance as of August 31, 2014 was $38,100.46. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer’s Report.

The Dalles Transportation Center and City of The Dalles 7th Street Project: No new information to report over the last month.

City Site Team Meeting: No new projects within the District were brought to Site Team this month.

District Goal Setting Meeting: Ben attended the District’s Goal Setting Meeting at the Discovery Center on September 3, 2014.

Second Street Project: Had a meeting with The Dalles City Engineer to discuss their pending Second Street Sanitary and Storm Sewer Project and how this may combine with the PUD plans for scaled down water improvement project in this same area. Also briefly discussed the possibility of an additional water system intertie as a part of the Second Street work. Ben will be meeting with Jeb to debrief on this meeting and discuss next steps.

Future Projects: Ben will be meeting with Jeb to discuss future projects prioritization.

Nothing else has come up in the past month on any other new or ongoing projects.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. August ’14 water sold was down by 1,231,000 gallons from August ’13 and revenue was down by $7,583 from August ’13. Unaccounted for water reported was 4.83%.

Other slides in the presentation were:

Safety check list from quarterly safety inspection: Bars and screens were installed over windows at Well #3 buildings; concrete squares now replace where a raised curb was before by the steps from the employees’ parking lot going into the office building; concrete stepping stones now lead a pathway to the employee break area; new double doors installed in the old shop building to enable access to the building for the riding lawn mower.

Red’s Trading Post Meter Replacement: Placement of utilities cluster in relation to the water line; moving the meter out to the edge of the street closer to the mainline; and completion of project before paving.

Task Schedule for September: Flushing hydrants, dead end blow off flushing and valve turning.

OLD BUSINESS: None.

NEW BUSINESS: None.

TRAINING SEMINARS & CLASSES:

Patsy and Jeb will be attending the Bio-MED Designated Employer Representative (DER) Training Session in Salem September 10, 2014.

Patsy will be attending the “Human Resources-Anyone with Newly Assigned HR Responsibilities” training October 24, 2014 in Portland.

BOARD COMMENTS: Mike Elmore asked for an executive session at October 14, 2014 Board Meeting under ORS 192.660(2)(i).

With no further business, motion by Dick Kessler, second by Rod Peterson to adjourn meeting. Motion approved 5 ayes, 0 nays.

Meeting adjourned at 7:13pm.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held October 14, 2014. By: Tom Ashmore, President Board of Director

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August 12, 2014

Posted on Aug 11, 2014 in Agenda and Minutes

Agenda

PUD BOARD MEETING AGENDA

July 8, 2014

 

  1. 6:30 pm: Regular Board Meeting
  2. Approval of July 8, 2014 Minutes and Consent Agenda
  3. Public Comment – 5 minute time limit per person
  4. Patsy Busick – Presentation of Financial Statements
  5. Ben Beseda – Engineer Report
  6. Jeb Miller –  District Manager Report

 

OLD BUSINESS: Resolution No. 2014-03 “A RESOLUTION OF THE BOARD OF DIRECTORS SETTING CONNECTION FEES”

NEW BUSINESS: Goal Setting Meeting September 3, 2014 Discovery Center, The Dalles, OR

TRAINING SEMINARS & CLASSES: OAWU Summer Conference August 18-21, 2014 Seaside, OR Drinking Water Operator Training September 9, 2014 Discovery Center, The Dalles, OR Bio-MED DER (Designated Employer Representative) Training September 10, 2014 National Rural Water Association “WATERPRO Conference” October 6-8, 2014 Seattle, WA “HUMAN RESOURCES-Anyone With Newly Assigned HR Responsibilities” October 24, 2014 Portland, OR

BOARD MEMBER COMMENTS:

ADJOURNMENT:

Minutes

PUD BOARD MEETING MINUTES

August 12, 2014

PRESENT: Tom Ashmore, Mike Elmore, Dick Kessler, Marla Skroch, Rod Peterson, Jeb Miller, Patsy Busick, Tom Peachey, and Ben Beseda.

GUESTS: None.

Board meeting called to order at 6:30pm by President Tom Ashmore.

Motion by Mike Elmore, second by Marla Skroch to approve the July 8, 2014 minutes and consent agenda. Motion approved 5 ayes; 0 nays.

PUBLIC COMMENTS: None.

FINANCIAL REPORT: Patsy Busick presented financial reports. With interest earned as of July 31, 2014 of $585.44 less $10.10 service charge and deposits of $80,154.45, LGIP account balance was $1,309,380.34. Columbia State Bank general checking account balance for July 31, 2014 was $51,405.95. July 31, 2014 Columbia State Bank SDC checking account balance was $56,734.47 with interest earned of $2.42. July 31, 2014 Columbia State Bank Connections checking account balance with interest earned of $.94 was $22,046.41. Columbia State Bank Deposits-Held Restricted checking account balance as of July 31, 2014 was $37,814.08. Financials were approved as presented.

ENGINEER OF RECORD REPORT: Ben Beseda presented his Engineer’s Report.

The Dalles Transportation Center and City of The Dalles 7th Street Project: No new information to report over the last month.

New Development Fee Schedule: Ben received Resolution No. 2014-03 from Mr. Peachey and discussed briefly with Jeb. He provided Mr. Peachey and Jeb with a draft copy of an “Agreement to Reimburse”.

City Site Team Meeting: No new projects within the District were brought to Site Team this month.

Columbia River Gorge Commission Urban Growth Boundary Project: Ben is part of the project team for a Gorge Commission and stakeholders group formed to resolve some questions as to Congressional intent on the location of the urban area boundary lines within the Columbia River Gorge National Scenic Area. This is of some interest to the District as both the Kingsley and Chinook/Rhode reservoir sites are very close to the urban area line. This work resolved that these properties lie in The Dalles Urban Area. The issues this group is working to resolve should not have any impact to the District. There are portions of the District and other reservoir sites that are in the Scenic Area.

Nothing else has come up in the past month on any other new or ongoing projects.

DISTRICT MANAGER’S REPORT: Jeb Miller presented his District Manager’s Report.

Jeb presented the PowerPoint presentation showing the charts and graphs of water production, revenue and unaccounted for water. July ’14 water sold was up by 1,400,000 gallons from July ’13 and revenue was up by $4,532 from July ’13, with was the highest sales recorded. Unaccounted for water reported was 3.62% with some degree of inaccuracy.

Mike Elmore brought up the topic of the water loss numbers. He indicated the State agencies become concerned when there’s a high water loss over a period of time. He was looking for data on water loss history and age of meters. After some calculations, Jeb indicated an average over a 30 day period of 37 gallons per minute, came out to less than 10% water loss. With those figures, Mike showed no concern and this time regarding water loss.

Jeb addressed the topic of a new meter replacement program. He indicated that all of the meters in the ground are Neptune meters and most are approximately 15 years old. He demonstrated a Iperl meter by Sensus available through Ferguson Waterworks. The sales representative loaned the District a test model to install at a particular location. After the trial period, the sales representative gathered the information from the meter to a laptop computer to show the field staff all the data available. The Sensus meters are compatible with the meter reading equipment and software program now used, however, they are outdated and will need to be replaced soon. Tom Ashmore asked Jeb to research other brands of meters to get comparisons on features and prices.

Other items were mentioned as short and long term goals that will be discussed further at the Goal Setting Meeting scheduled for September 3, 2014 from 11:00am to 1:00pm to be held at the Discovery Center.

Other slides in the presentation were: Removal and installation of the new motor in the contact chamber building for Well 4; new screens installed over the windows at Well 3; and the concrete blocks lined up along the employee parking lot.

OLD BUSINESS: Resolution No. 2014-03 “A RESOLUTION OF THE BOARD OF DIRECTORS SETTING CONNECTION FEES” was read by title only. The public was given the opportunity to discuss the resolution. With no public comment motion by Dick Kessler, second by Rod Peterson to approved Resolution No. 2014-03. Motion approved 5 ayes, 0 nays.

NEW BUSINESS: It was announced the Goal Setting Meeting is scheduled for September 3, 2014 from 11:00am – 1:00pm at the Discovery Center. Those attending are Tom Ashmore, Mike Elmore, Marla Skroch, Dick Kessler, Jeb Miller, Patsy Busick, Attorney of Record Tom Peachey and Engineer of Record Ben Beseda. Rod Peterson will not be attending due to prior commitments.

TRAINING SEMINARS & CLASSES: Bill VanEk and Jeb will be attending the OAWU Summer Classic Conference in Seaside August 18-21, 2014.

September 9, 2014 Jeb will be attending the Drinking Water Operator Training at the Discovery Center.

Patsy and Jeb will be attending the Bio-MED Designated Employer Representative (DER) Training Session in Salem September 10, 2014.

Jeb asked the Board for approval to attend the National Rural Water Association’s WaterPro Conference October 6-8, 2014 in Seattle. The Board supported his request.

Patsy will be attending the “Human Resources-Anyone With Newly Assigned HR Responsibilities” training October 24, 2014 in Portland.

BOARD COMMENTS: Jeb mentioned to the Board his desire to install a fire hydrant at the entrance to Foley Lakes and possibly one at the intersection of Chenowith Road and Seven Mile. The Board was not adverse to the idea.

With no further business, motion by Dick Kessler, second by Marla Skroch to adjourn meeting. Motion approved 5 ayes, 0 nays.

Meeting adjourned at 7:40pm.

Submitted By: Patsy Busick, Admin./Human Resources

Approved as to content at regular meeting held September 9, 2014. By:Tom Ashmore, President Board of Director

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